Academic Calendar 2022-2023

Regulations and Policies


The Queen's School of Medicine operates in accordance with all Policies as set out by the governing bodies of the University. The Senate is one of the three governing bodies of the University, together with the Board of Trustees and the University Council, all of which are administered by the University Secretariat. A full listing of all Senate and Board policies can be found at

The School of Medicine Academic Council is empowered to develop basic policies which are in accordance with the long-term goals of the Faculty and the University.

Every effort is made to ensure the accuracy of this website. However, in the event of any discrepancies between the policy documents approved by the authorizing committee within the Faculty and the versions published via this website, the former shall be the governing version.

Admissions Policies

Additional information regarding policies can be found at

AD-01 v2
Application to the School of Medicine
Last Updated: October 25, 2021

AD-02 v3
Indigenous Admissions Process
Last Updated: October 25, 2021

AD-03 v3
Assessment of Graduate Applicants
Last Updated: October 25, 2021

AD-05 v3
Deferred Registration
Last Updated: October 25, 2021

Unprofessional Conduct of an Applicant
Last Updated: January 27, 2011

Police Records Check
Last Updated: July 25, 2007

Transfer Student
Last Updated: December 16, 2015

AD-10 v3
Assessment of QuARMS Students applying to the Undergraduate Medical Education 
Last Updated: October 25, 2021

Student Assessment Policies & Procedures

SA-02 v2
Examinations Regulations
Last Updated: July 14, 2014

SA-05 v9
Student Assessment
Last Updated: April 28, 2022

SA-06 v2
Student Progress and Promotion
Last Updated: September 2018

SA-07 v5
Attendance and Absences in UGME
Last Updated: May 12, 2022

SA-08 v1
Academic Accommodation
Last Updated: July 14, 2014

SA-05P v4
Student Assessment Practices and Procedures
Last Updated: November 24, 2016

Attendance and Absences in UGME: Procedure for Requesting Approval for Time Off Undergraduate Medicine
Last Updated: October 5, 2016

Electronic Examination Procedure
Last Updated: August 31, 2021

Student Conduct Policies & Procedures

Aesculapian Society's Policy: School of Medicine Building Acceptable Use Policy
Last Updated: October 28, 2015

Senate Policy on Academic Integrity Procedures
Last Updated: October 24, 2011

SC-02 v5
Student Professionalism Policy
Last Updated: July 1, 2019

Immunization and Communicable Disease
Last Updated: June 14, 2013

Last Updated: July 22, 2010

SC-05 v2
Student Complaints Policy
Last Updated: March 23, 2016

Working Policy with Respect to HB Infected Students
Last Updated: March 5, 2014

Communicable Disease Screening Protocol
Last Updated: June 2021

Curricular Component Policies & Procedures

CC-02 v10
Student Observership
Last Updated: May 2021

CC-04 v2
Ethical Conduct of Clinical Teaching Encounters
Last Updated: November 28, 2019

CC-06 v10
Last Updated: June 1, 2019

CC-08 v3
Logging of Mandatory Clinical Encounters and Procedures
Last Updated: June 2, 2022

CC-10 v4
Teaching Methodology
Last Updated: January23, 2020

CC-11 v3
Use, Revision, and Dissemination of the Queen's  UGME Competency Framework & MCC Presentations
Last Updated: November 28, 2019

CC-12 v3
Curricular Time in Year 1, Year 2 and the Clerkship Curricular Courses
Last Updated: November 28, 2019

CC-13 v1
Distributed Clinical Site
Last Updated: December 17, 2014

CC-14 v2
Clerkship Clinical and Academic Activity
Last Updated:  October 22, 2015

CC-15 v3
Guest Teacher
Last Updated: November 28, 2019
CC-16 v1
Audio and/or Video Recording of Learning Events in UGME
Last Updated: December 15, 2015

CC-17 v1
Disruption of Educational Activities
Last Updated: May 18, 2016

CC-18 v2
Course and Faculty Evaluation
Last Updated: June 8, 2022
Extension to Clerkship
Last Updated: March 1, 2018

CC-02P v7
Student Observerships Procedure
Last Updated: July 26, 2019

CC-06P v4
Clerkship Electives Procedure
Last Updated: June 1, 2019

CC-11P v4
Use, Revision and Dissemination of UGME Competency Framework &  Medical Council of Canada Presentations Procedure
Last Updated: Sept 28, 2017

CC-15P v2
Guest Teacher Procedure
Last Updated: November 28, 2019

Procedure for Course Directors to make changes to Course Content
Last Updated: January 30, 2014

General Component Policies   

G-02 v2
International Electives
Last Updated: May 17, 2017

G-03 v1
Visiting Medical Electives
December 1, 2014

Other Policies & Procedures

Access to Student Records & Privacy
Effective Date: August 2022

Conflict of Interest Procedures
Last Updated: January 2022

Funding for Conferences
Effective Date: August 2016

Survey-based External Research
Effective Date: September 2016

Occupational Exposures and Injuries Procedure
Effective Date: March 28, 2019

Student Vehicle Travel Safety Guidelines
Effective Date: May 19, 2016