Policies

The Queen's School of Medicine operates in accordance with all Policies as set out by the governing bodies of the University. The Senate is one of the three governing bodies of the University, together with the Board of Trustees and the University Council, all of which are administered by the University Secretariat. A full listing of all Senate and Board policies can be found at https://www.queensu.ca/secretariat/policies.

The School of Medicine Academic Council is empowered to develop basic policies which are in accordance with the long-term goals of the Faculty and the University.

Every effort is made to ensure the accuracy of this website. However, in the event of any discrepancies between the policy documents approved by the authorizing committee within the Faculty and the versions published via this website, the former shall be the governing version.

Additional information regarding policies can be found at https://meds.queensu.ca/academics/undergraduate/policies-committees.

Admissions Policies

AD-01v2   Application to the School of Medicine  Updated: September 16, 2021

AD-02v3   Indigenous Admissions Process   Updated: August 26, 2021

AD-03v4   Assessment of Graduate Applicants  Updated: August 5, 2022

AD-05v3   Deferred Registration   Updated: August 26, 2021

AD-07       Unprofessional Conduct of an Applicant   Updated: July 2021

AD-08       Police Records Check   *Central QHS policy under development   Updated: July 25, 2007

AD-09       Transfer Student Updated: July 27, 2022

AD-10v3   Assessment of QuARMS Students applying to the Undergraduate Medical Education   Program Policy   Updated: August 26, 2021

Student Assessment Policies

A-05 v10   Student Assessment   Updated: September 8, 2022

SA-06 v3   Student Progress and Promotion   Updated: September 2018

SA-07 v5   Attendance and Absences in MD Program   Updated: May 12, 2022

SA-08 v2   Academic Accommodation   Updated: January 25, 2023

Student Conduct Policies

Aesculapian Society's Policy:  School of Medicine Building Acceptable Use Policy   Updated: September 2022

SC-01   Senate Policy on Academic Integrity Procedures   Updated: October 24, 2011

SC-02 v5   Student Professionalism Policy   Updated: November 30, 2022

SC-03   Immunization and Communicable Disease   Updated: July 27, 2022

SC-05 v3   Student Complaints Policy   Updated: November 30, 2022

Queen's Student Code of Conduct   Updated: September 1, 2021            

Queen's Harassment and Discrimination Prevention Policy   Updated: May 7, 2021

Policy on Sexual Violence Involving Queen's University Students   Updated: November 1, 2022

Curricular Component Policies

CC-02 v11   Student Observership Policy   Updated: September 15, 2022

CC-04 v2   Ethical Conduct of Clinical Teaching Encounters   Updated: November 28, 2019

CC-06 v11   Clerkship Electives   Updated: May 12, 2022

CC-20 v1   Conflicts of Interest Policy for MD Program Faculty and Students   Updated: November 30, 2022          

CC-08 v4   Logging of Mandatory Clinical Encounters and Procedures   Updated: June 2, 2022

CC-10 v4   Teaching and Learning Methodology   Updated: January 23, 2020

CC-11 v3   Use, Revision, and Dissemination of the Queen's UGME Competency Framework & MCC Presentations   Updated: November 28, 2019

CC-12 v3   Curricular Time in Year 1, Year 2 and the Clerkship Curricular Courses   Updated: November 28, 2019

CC-13 v1   Distributed Clinical Site   Updated: December 17, 2014

CC-14 v3   Clerkship Clinical and Academic Activity   Updated: November 1, 2022

CC-15 v4   Guest Teacher   Updated: August 11, 2022

CC-16 v2   Audio and/or Video Recording of Learning Events in MD Program   Updated: July 26, 2022

CC-17 v2   Disruption of Educational Activities   Updated: October 13, 2022

CC-18 v3   Course and Faculty Evaluation   Updated: June 8, 2022

CC-19   Extension to Clerkship   Updated: November 30, 2022

Other Policies and Procedures

Access to Student Records and Privacy Procedure  Updated: August 31, 2022

DME COFM Ontario Medical School Clinical Rotation Principles and Practices for Faculty Appointment and Dispute Resolution   Updated: June 26, 2018

International Electives   Updated: August 31, 2022

Procedure for Approval of Survey-based Research on Medical Students   Updated: November 11, 2022

Student Vehicle Travel Safety Guidelines   Updated: March 2022

Visiting Medical Elective Policy for Students Enrolled in a CACMS-Accredited Canadian School   Updated: August 31, 2022