Policies

The Queen's School of Medicine operates in accordance with all Policies as set out by the governing bodies of the University. The Senate is one of the three governing bodies of the University, together with the Board of Trustees and the University Council, all of which are administered by the University Secretariat. A full listing of all Senate and Board policies can be found at https://www.queensu.ca/secretariat/policies.

The School of Medicine Academic Council is empowered to develop basic policies which are in accordance with the long-term goals of the Faculty and the University.

Every effort is made to ensure the accuracy of this website. However, in the event of any discrepancies between the policy documents approved by the authorizing committee within the Faculty and the versions published via this website, the former shall be the governing version.

Additional information regarding policies can be found at https://meds.queensu.ca/academics/undergraduate/policies-committees.

Admissions Policies

AD-01v4   Application to the School of Medicine  Updated: February 9, 2024

AD-02v4   Indigenous Student Admissions Pathway Process   Updated: November 15, 2023

AD-03v5   Graduate Applicants Policy  Updated: September 14, 2023

AD-05v4   Deferred Registration   Updated: November 15, 2023

AD-07v2   Unprofessional Conduct of an Applicant   Updated: September 14, 2023

AD-08       Police Records Check   *Central QHS policy under development   Updated: July 25, 2007

AD-09v3   Transfer Student Updated: February 16, 2024

AD-10v4   QuARMS Students Applying to the MD Kingston Program Policy   Updated: September 14, 2023

Student Assessment Policies

A-05v11    Student Assessment   Updated: November 23, 2023

SA-06v3    Student Progress and Promotion   Updated: September 2018

SA-07v5    Attendance and Absences in MD Program   Updated: May 12, 2022

SA-08v2    Academic Accommodation   Updated: January 25, 2023

Student Conduct Policies

Aesculapian Society's Policy:  School of Medicine Building Acceptable Use Policy   Updated: September 2022

SC-01       Senate Policy on Academic Integrity Procedures   Updated: October 24, 2011

SC-02v5   Student Professionalism Policy   Updated: November 30, 2022

SC-03       Immunization and Communicable Disease   Updated: July 27, 2022

SC-05v3   Student Complaints Policy   Updated: November 30, 2022

Queen's Student Code of Conduct   Updated: September 1, 2021            

Queen's Harassment and Discrimination Prevention Policy   Updated: May 7, 2021

Policy on Sexual Violence Involving Queen's University Students   Updated: November 1, 2022

Curricular Component Policies

CC-02v11   Student Observership Policy   Updated: October 1, 2023

CC-04v2     Ethical Conduct of Clinical Teaching Encounters   Updated: November 28, 2019

CC-06v12   Clerkship Electives   Updated: December 13, 2023

CC-20v1     Conflicts of Interest Policy for MD Program Faculty and Students   Updated: November 30, 2022          

CC-08v4     Logging of Mandatory Clinical Encounters and Procedures   Updated: June 2, 2022

CC-10v4     Teaching and Learning Methodology   Updated: January 23, 2020

CC-11v3     Use, Revision, and Dissemination of the Queen's UGME Competency Framework & MCC Presentations   Updated: November 28, 2019

CC-12v3     Curricular Time in Year 1, Year 2 and the Clerkship Curricular Courses   Updated: November 28, 2019

CC-13v1     Distributed Clinical Site   Updated: December 17, 2014

CC-14v3     Clerkship Clinical and Academic Activity   Updated: November 1, 2022

CC-15v4     Guest Teacher   Updated: August 11, 2022

CC-16v2     Audio and/or Video Recording of Learning Events in MD Program   Updated: July 26, 2022

CC-17v2     Disruption of Educational Activities   Updated: October 13, 2022

CC-18v3     Course and Faculty Evaluation   Updated: June 8, 2022

CC-19         Extension to Clerkship   Updated: October 12, 2023

Other Policies and Procedures

Access to Student Records and Privacy Procedure  Updated: August 31, 2022

DME COFM Ontario Medical School Clinical Rotation Principles and Practices for Faculty Appointment and Dispute Resolution   Updated: June 26, 2018

International Electives   Updated: August 31, 2022

Procedure for Approval of Survey-based Research on Medical Students   Updated: November 11, 2022

Student Vehicle Travel Safety Guidelines   Updated: March 2022

Visiting Medical Elective Policy for Students Enrolled in a CACMS-Accredited Canadian School   Updated: August 31, 2022