Policies

The Queen's School of Medicine operates in accordance with all Policies as set out by the governing bodies of the University. The Senate is one of the three governing bodies of the University, together with the Board of Trustees and the University Council, all of which are administered by the University Secretariat. A full listing of all Senate and Board policies can be found at https://www.queensu.ca/secretariat/policies.

The School of Medicine Academic Council is empowered to develop basic policies which are in accordance with the long-term goals of the Faculty and the University.

Every effort is made to ensure the accuracy of this website. However, in the event of any discrepancies between the policy documents approved by the authorizing committee within the Faculty and the versions published via this website, the former shall be the governing version.

Additional information regarding policies can be found at https://meds.queensu.ca/academics/undergraduate/policies-committees.

Admissions Policies

AD-01v5  Application to the MD Program Policy  Updated: February 3, 2025

AD-02v5   Indigenous Student Admissions Pathway Process   Updated: November 21, 2024

AD-03v6   Graduate Applicants Policy  Updated: June 13, 2024

AD-05v5   Deferred Registration   Updated: June 13, 2024

AD-07v2   Unprofessional Conduct of an Applicant   Updated: September 14, 2023

AD-08       Police Records Check   *Central QHS policy under development   Updated: July 25, 2007

AD-09v4   Transfer Student Updated: November 6, 2024

AD-10v5   QuARMS Students Applying to the MD Kingston Program Policy   Updated: November 21, 2024

AD-11       Black Student Admissions Pathway Updated: November 21, 2024

Student Assessment Policies

A-05v12    Student Assessment   Updated: August 16, 2024

SA-06v3    Student Progress and Promotion   Updated: September 2018

SA-07v5    Attendance and Absences in MD Program Class of 2026   Updated: August 16, 2024

SA-07v6   Attendance and Absences in MD Program Updated: August 16, 2024

SA-08v2    Academic Accommodation   Updated: November 26, 2024

SA-09v4    Open Book Assessment Policy Updated: April 9, 2024

Student Conduct Policies

SC-01       Senate Policy on Academic Integrity Procedures   Updated: September 1, 2025

SC-02v5   Student Professionalism Policy   Updated: November 30, 2022

SC-03       Immunization and Communicable Disease   Updated: July 27, 2022

SC-05v3   Student Complaints Policy   Updated: November 30, 2022

Queen's Student Code of Conduct   Updated: September 1, 2021            

Queen's Harassment and Discrimination Prevention Policy   Updated: January 31, 2025

Policy on Sexual Violence Involving Queen's University Students   Updated: January 2, 2024

Curricular Component Policies

CC-02v12   Student Observership Policy   Updated: October 1, 2023

CC-04v3     Ethical Conduct of Clinical Teaching Encounters   Updated: November 4, 2024

CC-06v13   Clerkship Electives   Updated: December 16, 2024

CC-20v1     Conflicts of Interest Policy for MD Program Faculty and Students   Updated: November 30, 2022          

CC-08v4     Logging of Mandatory Clinical Encounters and Procedures   Updated: June 2, 2022

CC-10v4     Teaching and Learning Methodology   Updated: January 23, 2020

CC-11v5     Use, Revision, and Dissemination of the Queen's UGME Competency Framework & MCC Presentations   Updated: January 29, 2025

CC-12v4    Curricular Time in Year 1, Year 2 and the Clerkship Curricular Courses   Updated: April 8, 2024

CC-13v1     Distributed Clinical Site   Updated: December 17, 2014

CC-14v3     Clerkship Clinical and Academic Activity   Updated: November 1, 2022

CC-15v4     Guest Teacher   Updated: August 11, 2022

CC-16v4     Audio and/or Video Recording of Learning Events in MD Program   Updated: June 13, 2024

CC-17v2     Disruption of Educational Activities   Updated: October 13, 2022

CC-18v3     Course and Faculty Evaluation   Updated: June 8, 2022

CC-19v3     Extension to Clerkship   Updated: November 26, 2024

CC-21         Internal Transfer Policy   Updated: July 1, 2025

Other Policies and Procedures

International Electives   Updated: August 31, 2022

Visiting Medical Elective Policy for Students Enrolled in a CACMS-Accredited Canadian School   Updated: October 29, 2024

QHS Social Media Policy  Updated: January 1, 2025